Intellectual property is one of the most valuable assets of any business, and it is these assets are most often threatened by leaks and thefts. The intellectual property of every company is its ability to stay competitive and even a certain advantage over its competitors. That is why it requires special attention and proper security. In this article, we will tell you how a virtual data room can protect your intellectual property.
How do data breaches happen if you don’t use protection?
Many different types of data breaches occur if a company doesn’t use any protection mechanisms. The types of data breaches vary in severity, some may be more dangerous than others. We have described a few examples below:
- The human error factor is when a company employee accidentally sends an email with a lot of sensitive data
- Internal treachery – a company’s emails and files may be inadvertently sent to the company network and the employee decides to disclose the information to the mass media or to resell it to a competitor
- Physical data leakage is when the device (laptop, phone, tablet) with all the important data has been stolen
- Cyber-attack and unauthorized access – when a hacker gets into the whole company’s system and infects it with viruses, or encrypts it with ransomware, after which he demands a ransom or resells the information to the competitors.
The last type of leak is the most serious and abusive one, after which many companies lose a large percentage of their wealth, reputation, and competitiveness, as well as face litigation for non-compliance with security standards.
Why do companies need a data leak room?
A data leak is something you can’t protect yourself 100% from, but you can equip your system with all the precautions you can. Regardless of the size of your business, every company needs it.
Virtual Data Room is a unique online repository that can help you do just that. It is a program that allows you to upload any company documents to your space including intellectual property and ensures complete security while they are being shared.
Below we will highlight three reasons why you should use data room virtual:
- Digital asset protection and leak prevention
Digital assets typically contain your company’s most important information. For example trade secrets, intellectual property, or financial information. A quality data room provides digital rights management, as well as additional security features such as data encryption, access, and interaction controls, user activity tracking, and watermarking. These are not all the safeguards that VDR has to offer
- Simplified data sharing process
The Data Room provides easy access to all information wherever you are. The elimination of the need for paper copies also increases data security and improves customer service. You can also use the secure data room to sign contracts directly inside the space using an electronic signature. The ability to launch a temporary user into the space reduces the risk of human error.
- Control and track usage of your content
Security is the top priority for data rooms, which is why these programs also give administrators the ability to control security in the space themselves. You can restrict copying, editing, printing, forwarding, and even screenshotting a document to keep it safe.